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Frequently Asked Questions

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Is BoothRev a replacement for our CRM?

No. BoothRev sits alongside your CRM — it doesn’t replace it. You use BoothRev to capture and follow up during and immediately after the event. When you’re ready to hand off to sales, you export clean, qualified leads to Salesforce, HubSpot, SAP, or a generic CSV. No CRM migration required, and no changes to your existing CRM setup.

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Will my team actually use this?

That’s the right question to ask. The answer is yes, because BoothRev doesn’t ask reps to change how they work. Reps capture however they already do it: typing, scanning a card, or recording a voice note after the conversation. There’s nothing new to learn. The app works without Wi-Fi, so there’s no “I’ll do it later” excuse from bad event Wi-Fi. Your event manager gets a live view of the floor without chasing anyone for updates.

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Will my follow-ups sound like AI spam?

No. A lead is only processed by Rev after a rep confirms it’s a real person with a real email address. No scan, import, or AI inference can confirm a lead automatically. Every draft is grounded in what the rep actually captured, and the rep reviews and sends it themselves. Nothing goes out without a human in the loop.

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What if there’s no Wi-Fi at the venue?

BoothRev is built offline-first. Capturing leads, adding notes, scanning cards, and recording voice memos all work without a connection. Data syncs automatically the moment you’re back online. No lead is ever lost to a bad connection. See Working offline for the full details.

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What does it cost?

  • Trial: Free, no card required. 1 event, 2 reps, up to 50 leads, 7 days.
  • Per Event: $999 one-time. 1 event up to 3 days, unlimited users and leads.
  • Monthly: $499/month. Unlimited events, users, and leads. Includes a 7-day trial.
  • Annual: $4,999/year. Unlimited events, users, and leads. Includes a 7-day trial.
See Billing and plans for the full breakdown.

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Do I need a credit card to start?

Only if you choose Per Event, Monthly, or Annual. Monthly and Annual include a 7-day trial where your card is not charged until the trial ends. The free Trial plan requires no card at all.

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Can I cancel anytime?

Yes. Monthly and Annual subscriptions can be cancelled from the Billing page at any time. If you cancel, your account moves to read-only at the end of the billing period. Your data is preserved and you can resubscribe whenever you’re ready.

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What happens if I go over 50 leads on the Trial?

Capturing leads never stops working, even past the Trial’s 50-lead mark. Your Billing page shows your usage. Any paid plan — Per Event, Monthly, or Annual — removes the limit entirely with unlimited leads.

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Where is my data stored, and is it secure?

BoothRev is operated by UserINNOV in the Netherlands and is built to be GDPR-compliant. Data is encrypted in transit and at rest. Business card scans are processed on-device — the photo never reaches BoothRev’s servers. A Data Processing Agreement is available on request. Contact general@boothrev.com.

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Who is BoothRev best for?

B2B companies doing three or more field events per quarter. If you’re running a single pilot event, the Per Event plan or Trial lets you test it with no long-term commitment.

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What happens if we keep doing what we’re doing?

Your reps come back from the show. Within days the conversations start to blur. The notes are spread across cards, phones, and a shared spreadsheet. By the time anyone follows up — if anyone does — the prospect has already heard from someone else. The budget for that event is spent either way. The only question is whether it turns into pipeline.

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How fast can we get started?

We can have you set up for your next event within one day. Start a free trial or talk to the team if you’d like to walk through it first.

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Still have a question?

Email general@boothrev.com or book a call.